Policy 626 discusses federal funds received by the district and ensures the funds are in accordance with federal requirements.

As the Jan 12 Board meeting was the first reading of Policy 626. It should be discussed at the Feb. 13 work session and voted on at the Feb. 16 board meeting.

The policy ensures that district employees will be reimbursed for travel costs when working as a federal grant recipient on official business. In addition, the district will maintain the policies on hiring, benefits, and leave as approved by the board. 

In addition, the district will document the amount of federal funds, how the funds are used, the total cost of each project, the share of total costs provided from other sources, other records to process an effective audit, other records which prove compliance with federal program requirements, and significant project experiences and results. It is noted that all records will be retrievable and available for programmatic/ financial audits. 

Policy 626 was originally adopted on March 12, 2009.